JOB TITLE: Finance Manager
FLSA STATUS: Exempt, 3/4 – full time
REPORTS TO: Executive Director
DATE REVIEWED: January 2015
Please read Application Procedure at the bottom of this description. Only COMPLETE Applications will be considered.
SUMMARY: Directs Tucson Audubon’s financial services, including financial planning and accounting, as well as Tucson Audubon’s relationship with the financial community by performing the following duties personally or through team members.
For information on Tucson Audubon please visit www.tucsonaudubon.org
ESSENTIAL DUTIES include the following, and other duties that may be assigned at the discretion of the Executive Director (ED).
Society Financial Direction and Management
- Manage the duties and activities of the Tucson Audubon Accountant.
- Oversees and directs budgeting, audit, tax, accounting, and general purchasing activities for Tucson Audubon, including working with the external CPA firm to facilitate audits and tax returns.
- Directs financial aspects of the Restoration Program, and provides financial insight and direction to other Tucson Audubon programs as requested by, and agreed with, Program Managers.
- Directs procedures and systems necessary to maintain proper records and to afford adequate accounting controls and services, including internal accounting control safeguards.
- Ensures records systems and controls are maintained in accordance with generally accepted accounting standards, including working with Accountant to ensure timely fulfillment of IRS reporting requirements.
- In full consultation with the ED and Finance Committee, manages funds, securities, and assets of the Society.
- Appraises Tucson Audubon's financial position, including cash flow, and issues periodic financial and operating reports, including financial forecasts for the ED and the Board of Directors. Identifies potential areas of weakness, and works with ED and Management Team to address weaknesses. Keeps ED appraised of financial matters; consults regarding financial issues and decisions.
- Oversees and directs the preparation and issuance of the financial aspects of the Society’s Annual Report.
- Directs and analyzes studies of general economic, business, and financial conditions and their impact on the organization’s policies and operations.
- In conjunction with the ED attends and prepares for the Board of Directors and Board Finance Committees, including creating and coordinating financial reports, assembling information and providing recommendations for asset/liability needs.
- Prepares and presents to the Management Team and the Board of Directors monitoring reports and projections in timely manner.
- Oversee the approval and processing of revenue, expenditure, and position control documents, department budgets, ledger, and account maintenance and data entry.
- Provides financial reporting in a timely and accurate manner to grant proponents.
- Analyzes, consolidates, and directs all cost accounting procedures together with other statistical and routine reports.
- Oversees all necessary regulatory financial reporting, and stays current on all necessary rules and regulations in order to maintain compliance with local, state, and federal budgetary reporting requirements.
- Handles all financial security matters and related contacts for the Society.
- Monitors and tracks organizational expenses, suggesting adaptive management as necessary and appropriate
- Provides support for staff members for managing department budgets on a daily basis
- As a member of the Management Team, provides input and participates in the direction and leadership of the organization.
- Directs and coordinates the establishment of all budget programs and cost projects.
- Interacts with and advises other managers by providing consultative support for planning initiatives through financial and management information analyses, reports, and recommendations to facilitate effective decision-making.
- Identifies revenue enhancement and cost containment opportunities and works in partnership with other staff to maximize revenues and contain cost.
- Assists program managers in the solicitation and application of grant funding and contracts, and provides consultation on relevant financial aspects..
- Upon request, may represent the Society in meeting with other agencies, coalitions, donors and public officials.
- Upon request, may serve as Tucson Audubon’s liaison with various community organizations, representing and promoting the mission of the organization.
EDUCATION and/or EXPERIENCE:
Bachelor’s degree or similar education and experience combined required, master’s degree in related field or equivalent preferred; CPA preferred. Ten years related experience and/or training in financial management at a senior level required.
CERTIFICATES, LICENSES, REGISTRATIONS:
- Valid Arizona Driver's License
OTHER SKILLS and ABILITIES:
- Strong working knowledge of non-profit financial/budgetary management.
- Strong working knowledge of modern management practices, organizational development principles and effective and proven ability in administration and guidance of staff on financial matters
- Experience of working in a non-profit environment strongly preferred.
- Ability to facilitate and develop a healthy work culture, flexibility to adapt to organizational changes/needs as presented
- Strong working knowledge of, and comfort with, internet use, e-mail, Peachtree accounting software, Microsoft Word, and PowerPoint
- Advanced working knowledge of Excel.
- Understanding of and commitment to the organization’s mission, goals, and values.
- An interest in birds, natural history, and wildlife conservation.
Salary will be determined based on experience